Deposit, utility bills and the handover report

Record the deposit, actual housing costs and the condition of the home at move-in and move-out.

Record the deposit clearly

Kaucja is security for applicable tenancy liabilities, not automatically the last month’s rent. Put the amount, purpose, payment, permitted deductions and refund arrangements in writing. Legal deposit limits and settlement rules depend on the tenancy regime; check them before paying rather than assuming the landlord can demand any amount.

Separate the monthly charges

Distinguish rent paid to the landlord, building or administrative charges, and utilities such as heating, water, electricity and gas. Ask which costs are fixed, metered or advance payments, how often reconciliation occurs and who signs supplier contracts. Request bills and a written calculation of extra charges.

Sign a handover report

At handover, record the address, date, keys, equipment, meter identifiers and readings, existing defects and condition. Take dated photographs with agreement and keep copies with the signed protokół zdawczo-odbiorczy. Report newly discovered faults promptly in writing; do not sign that everything is undamaged if it is not.

Keep evidence for settlement

Keep rent transfers, receipts, bills, reconciliations and repair correspondence. Report leaks and other defects promptly, and agree responsibility for repairs rather than commissioning disputed work without checking. At move-out, compare the closing report and readings with the opening record. Separate ordinary wear, damage and any agreed maintenance duties when discussing deductions.

Editorial summary checked against official sources: 2026-10-26

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